Your paperwork, handled by someone who's run the job.
Submittals, RFIs, and change orders managed remotely by a former superintendent. You stay in the field. Nothing sits in an inbox, and no extra work goes unbilled.
| No. | Spec | Item | Status |
|---|---|---|---|
| 014 | 08 71 00 | Door hardware | Approved |
| 015 | 09 29 00 | Gypsum board | Approved as noted |
| 016 | 23 34 00 | HVAC fans | With architect |
| 017 | 26 51 00 | Light fixtures | Revise & resubmit |
| 018 | 07 92 00 | Joint sealants | Overdue 6 days |
Small crews lose money in the office
A late submittal holds up material orders, and the schedule slips before anyone notices.
RFIs go out without follow-up, so crews wait on answers or build it twice.
Extra work gets done in the field but never documented, priced, or signed.
What I take off your plate
I work inside the tools you already use, whether that's Procore, Buildertrend, or email and a spreadsheet.
Submittal management
Build the log from the specs, package and send submittals, track reviews, and follow up until they're approved.
RFI tracking
Write clear RFIs with the right drawing and spec references, then chase responses and get answers to the field.
Change order support
Document scope changes when they happen, price them with your numbers, and track them to a signed change order.
Schedule and closeout
Three-week lookaheads, meeting minutes, punch lists, O&M manuals, and warranty packages.
Field experience behind every document
I'm Craig Pietila. I spent years as a superintendent before handling the office side of projects. I know what a submittal means for the crew waiting on material, and what a vague RFI answer costs on site.
That makes me faster than a general assistant, because you don't have to explain the job to me.
Monthly retainers
Flat monthly pricing with an hour cap. Extra hours are billed at the standard hourly rate. Cancel with 30 days' notice.
Starter
- Submittal log and tracking
- RFI tracking and follow-up
- Weekly status update
Standard
- Everything in Starter
- Change order documentation
- Schedule and lookahead support
Full support
- Everything in Standard
- Meeting minutes
- Closeout and O&M packages
Need a one-time cleanup of a backed-up submittal log? Ask about project-based pricing.
How it works
Free call
We talk through your current projects and where things are getting stuck.
Set up access
You give me access to your project software or shared folders. No new systems required.
I take it from there
You get a weekly update showing what's approved, what's pending, and what needs your attention.
Let's clear your backlog
Send a quick note about your project and I'll set up a free 20-minute call.